Annual UHMIS User Recertification Test.

Hello HMIS Users,

In May 2019 the UHMIS Steering committee approved a plan to require all end-users to complete a recertification test annually. Please email HMIS@Utah.gov if you need a link to the training video and test. If you are an active UHMIS end-user on or before November 30, 2019, you are required to pass this test to continue to access UHMIS (ClientTrack) after January 2020.

The test is due January 1, 2020. Overall it should only take about an hour of your time, you may leave and come back to it as much as you need to complete it. You may take the test as many times as you need in order to pass with a score of 80% or 32 points. 

Once you have passed the test a UHMIS System Administrator will grant you access to HMIS until January 2021. You will see your score immediately after taking the test, and when you score 32 points or greater you have passed. You will not receive an email immediately after passing the test. A UHMIS System Administrator will send you an email when they extend your access rights confirming you have passed the recertification test requirements.

UHMIS Data Quality Plan Approved by Steering Committee on 10/31/2019

The UHMIS Data Quality Plan was approved by the UHMIS Steering Committee on 10/31/19. The plan outlines data quality expectations and monitoring requirements for UHMIS of all organizations that input into UHMIS.

The UHMIS Monitoring Toolkit used for the State Fiscal Year 2020 (July 1, 2019 – June 30, 2020) includes the questions and expectations UHMIS inputting organizations will be monitored on during State Fiscal Year 2020 . UHMIS System Administrators will contact each eligible organization in November 2019 to schedule a monitoring visit. This is later than what is outlined in the UHMIS Data Quality Plan, the delay is a direct result to the voting process to the new procedure, and is not expected to occur in State Fiscal Year 2021. UHMIS inputting organizations and users are highly encouraged to review both documents. 

UHMIS Data Quality Plan open for Public Comment

UHMIS leadership is proud to present a UHMIS Data Quality Plan for your review. This plan details data quality expectations for UHMIS and monitoring policies for all UHMIS inputting organizations. If you received this email, you will be required to follow the policy proposed once a plan is formally adopted. 
We want your and all other homeless services stakeholders input on this plan and have opened it up for public comment. 
Please read through the plan and submit your comments before 5:00 PM on September 12, 2019.
After the comment period is closed, UHMIS leadership will reconvene to ensure that all needs are met by this plan.
The plan and comments may be found here: https://forms.gle/YdXuq76Q44NjfWdc6

HMIS Reports: Cheat Sheet for Agencies is posted.

We are proud to announce the HMIS Reports: Cheat Sheet for Agencies has been published on the UtahHMIS.org Training materials page. This document contains a description of: reports Agencies can use to check and clean up their data, commonly requested reports, and some of the reports we help to submit to the State of Utah, and the U. S. Department of Housing and Urban Development (HUD). This document also contains a walk-through of each of the reports, and some other things we thought you may find helpful.

Best of all, this is a live document, which means as things change we will change it in the document. If you refer to the document every time you have to run a report, you will always have the most up to date guide.

If you have any comments or questions, please feel free to reach out to us. HMIS@utah.gov

New Training Videos Page

Thanks to our newest HMIS team member, Lynn Sharpe, we have been able to create a YouTube channel with training videos you can access at any time. You can find them here on this website: https://utahhmis.org/training-videos/

Keep an eye out for more being posted in the future!

New APR and Data Quality Reports

ClientTrack has made numerous updates to the reports available in the system in order to meet the current Federal reporting requirements. As a result the following reports are no longer supported by ClientTrack and will not generate accurate data:

  • HMIS Universal Data Quality Report
  • HMIS Universal Data Integrity Report
  • APR for CoC Grant-Funded Programs

You can find instructions on how to run the new HUD APR report in HMIS named CSV – APR 2017 here.

You can find instructions on how to run and use the new HUD Data Quality Report in HMIS here.

Please restrict photos uploaded to system to a file size of 50 kB.

Please email us at hmis@utah.gov with any questions about reporting and picture uploads.

APR & Data Quality Report Training

Hello all,

Many of you run the APR report on a regular basis and have requested info on how to run the recently released version of the report. I have completed a training video demonstrating how to run the APR report, how to complete an upload to SAGE, and how to access both the basic data quality and detailed data quality reports. You can access the training video by following this link:
I hope this is a helpful resource for all of you. Please feel free to contact me with additional questions. Thanks!
Brett Coulam, MPA
State of Utah Housing & Community Development
HMIS System Administrator
Primary Phone: 801.526.9788
Secondary Phone: 801.468.0183

Utah HMIS Launching New Website

We are in the process of releasing a new Utah HMIS website.  Progress on the site can be viewed at UtahHMIS.org. Please be patient with our construction phase and feel free to leave suggestions or comments on this post.