UHMIS: Governing Documents

NEW AS OF 10/1/2024!

Effective 10/1/2024 all UHMIS Governing documents have been replaced, including those formally housed in the UHMIS Standard Operating Procedures, UHMIS State Data Standards, and the UHMIS Access Application.

The UHMIS Lead Agency will UHMIS Participating Agencies to ensure everything is up-to-date by June 30, 2025 as part of its 2025 monitoring process.

UHMIS Continuum of Care (CoC) Memorandum of Understanding (MOU)

Memorandum of Understanding between Utah’s Continuums of Care and the UHMIS Lead Agency.*

_{* MOU associated with the 2024.10.01 UHMIS Governing Documents will be signed by 6/30/2025.}

UHMIS Monitoring Toolkit

(Updated for State Fiscal Year 2026)

2026 UHMIS Monitoring Toolkit Questions

The monitoring questions used for the State Fiscal Year 2026 (July 1, 2025 – June 30, 2026) include the questions and expectations UHMIS inputting organizations will be monitored during the State Fiscal Year 2026. The UHMIS Lead Agency will contact each eligible organization in 2026 to start the monitoring process. This is later than what is outlined in the UHMIS Data Quality Plan; the delay directly results from the ongoing updates of the SFY26 toolkit.

2026 Example UHMIS Agency Policy Manual

This example document is meant to work as a starting point for agencies that require assistance developing or updating their UHMIS Policies and Procedures. It covers all required policies asked about in the SFY26 UHMIS monitoring. Please note that the agency must ensure the policy they approve aligns with its practice and is descriptive of its practices.

Agency set-up forms:

Referral Provider Setup form

Please fill out the Referral Provider set-up form if a participating organization wants to receive referrals from other agencies for services. Please contact HMIS@utah.gov if you have any questions.

Security Officer Sign-up form.

Each agency should have at least one designated security officer. More information is found on the sign-up form and the UHMIS Standard Operating Policies & Procedures document. The Sign-up form allows Agencies to quickly notify the UHMIS Lead Agency of a new security officer.

UHMIS: State of Utah Data Standards

Replaced with the 2024.10.01 UHMIS Governing Documents