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End Utah Homelessness

If you are experiencing a housing crisis or homelessness, please contact the service providers listed on End Utah Homelessness for assistance.

Video Your Rights To Your Data in UHMIS:

Please note that this video is a test version, and we would love your feedback on improving it.

What is UHMIS?

UHMIS, or the Utah Homeless Management Information System, is a data system used in Utah to serve persons currently experiencing homelessness or at risk of homelessness. Homeless Management Information Systems are used nationwide and are proven effective in improving the care provided to those in crisis. HMIS is also an effective tool to secure funding for those services so they may continue.

In Utah, much of the data entered into UHMIS is shared with most Homeless Service Providers to improve the care they can give to each person they serve.

Agencies that participate in UHMIS:

UHMIS Participating Agencies

Please click the link in blue above to see a list of all the agencies currently participating in UHMIS. This means that some of the agency staff have access to UHMIS, and the agency has agreed to uphold the privacy and security policies (described below) to maintain the security of client data. Each user must also complete training on privacy, security, and data quality standards annually.

Who is the UHMIS Lead Agency?

The UHMIS Lead Agency is the data people behind the system; we are the folks who ensure the system works for all agencies that enter data and that the system is secure.

Quick facts about us:

  • Our team consists of several members who have worked in the homeless services system and we have over 50 years of expertise between us.
  • We actively participate in training at local and national levels to keep up with the latest HMIS security and data standards.
  • We train the agency staff clients work with.
  • We monitor each agency annually to ensure they keep up with our strict privacy and security standards.
  • We take client data security seriously and constantly check the system for any threats to that security.

UHMIS Privacy and Data Security Policy

UHMIS Privacy and Data Security Policy

Please click the link in blue above to see the full UHMIS Privacy and Data Security Policy, where we detail how your data is kept private and secure within UHMIS and the oversight to ensure it stays that way.


UHMIS Forms and Postings

UHMIS Privacy Posting

UHMIS Privacy Posting

Please click the link in blue above to see the UHMIS Privacy Posting. This posting is displayed at every agency that uses UHMIS and is meant to remind clients of their rights to their data in UHMIS.

UHMIS Informed Consent Release Form

UHMIS Informed Consent Release Form

Please click on the link in blue above to see the UHMIS Informed Consent Release Form. This is the form that all clients (who are legally able to sign documents, e.g., over 18) sign to consent for the agency serving them to share their data in UHMIS with other UHMIS participating organizations.

Clients may be asked to sign this form multiple times, either by the same agency or many agencies. The UHMIS leadership asks agencies to review the client’s consent to share regularly to ensure that the current services are okay with the client to share in UHMIS.

If a client chooses to not sign this form, the client will still be served in the program1, and the agency will restrict the client’s information entered in UHMIS, so it is not shared2 with other participating organizations.

1Very few projects require data to be shared in UHMIS by funding or project type; if the client chooses not to sign the informed consent, they will not be eligible for this program. However, this is the exception, and in 99% of cases, the clients choosing to share their data in UHMIS will not impact their services.

2Client data is shared with a small subset of users outside the organization even if the UHMIS Informed Consent Release Form is unsigned.

These users include:

  • The UHMIS Lead Agency: for system oversight, training, and insurance that client data is secured appropriately.
  • The system developer: to secure the devices that contain the data for technical support and system security oversight.
  • In very rare cases,
    • Funders: to fund programs that require client data to accomplish the funding.
    • Others that are explicitly approved by the UHMIS Steering Committee: typically academic researchers who complete projects that improve overall services.

UHMIS Grievance Filing Form

UHMIS Grievance Filing Form

Please click the link in blue above to see the UHMIS Grievance Filing Form. This form allows clients to submit a concern or complaint to the UHMIS Lead Agency about using their data in UHMIS. Clients do not have to use the form to submit a complaint, but it includes information for the UHMIS Lead Agency to help resolve the problem.

Please note that the UHMIS Lead Agency can only help with issues that impact data within UHMIS; if there is a concern outside of UHMIS, the UHMIS Lead Agency will direct the person to the best place possible to resolve the issue.

UHMIS Informed Consent Revocation Form

UHMIS Informed Consent Revocation Form

Please click on the link in blue above to see the UHMIS Informed Consent Revocation Form. This form allows clients to submit a request to revoke their previous allowance to share their data in UHMIS. When this form is submitted to the UHMIS Lead Agency (either by an agency or the client), the UHMIS Lead Agency will make every effort to restrict sharing of that person’s data in the system to fit the client’s request.

However, because of the nature of UHMIS, it may be impossible for the UHMIS Lead Agency to restrict data already shared in the system, so the UHMIS Lead Agency cannot make that guarantee to the clients.

Please remember that the UHMIS Informed Consent Release Form only allows agencies to share data within UHMIS, and UHMIS is a secure system regularly monitored for data-sharing risks.


Información en español

Pedimos disculpas. Estamos trabajando para mejorar nuestros recursos en español.

FORMULARIO DE CONSENTIMIENTO INFORMADO DE DIVULGACIÓN DE INFORMACIÓN

Spanish UHMIS Informed Consent Release Form

Aviso de privacidad

Spanish UHMIS Privacy Posting

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