“Coordinated entry is an important process through which people experiencing or at risk of experiencing homelessness can access the crisis response system in a streamlined way, have their strengths and needs quickly assessed, and quickly connect to appropriate, tailored housing and mainstream services within the community or designated region. Standardized assessment tools and practices used within local coordinated assessment processes take into account the unique needs of children and their families as well as youth. When possible, the assessment provides the ability for households to gain access to the best options to address their needs, incorporating participants’ choice, rather than being evaluated for a single program within the system. The most intensive interventions are prioritized for those with the highest needs.” – HUD Coordinated Entry Core Elements, pg 2
Additional guidance from the U.S. Department of Housing and Urban Development (HUD) regarding Coordinated Entry in HMIS can be found on HUD Exchange.
Coordinated Entry (CE) Training
All users should start by watching this video, it will walk you through the new Coordinated Entry Workspace.
You can view the slides here
UPDATE: 7/13/21, new location to start a Coordinated Entry workflow. (minute 6:17 in the video is no longer correct)
Step 1: Click the switch button at the top of the screen:
Step 2: Go to the ‘Clients’ workspace:
Step 3: Select CE Intake (Add New Client or Enrollment) from the menu.
Coordinated Entry Events
CE Events are here! Please view these slides for a walkthrough on how to use CE Events, eventually you will use CE Events for anything related to CE, but for now please use them any time you complete one of the following:
- Diversion services, including:
- Diversion Assessment
- Diversion Shelter Referral
- Diverted from Shelter
- CE- Emergency Housing Voucher (EHV) referrals.
Domestic Violence Service Providers (DVSPs)
The CE process is changing for DVSPs. Please view these slides for a walkthrough on how to use the process (video coming soon)
Leadership (LHCC and Agency):
The new CE process allows for more customization by the community than ever before in UHMIS. This allows communities to determine exactly how they will use CE in UHMIS, it also makes it difficult for your friendly system administrators to guide users when to use the process.
Please review this video.
You can view the slides here.
Leadership in each community should consider:
- Its providers list
- Each agency should fill out the Provider Setup form
- Process timing
- When a client should be enrolled into the CE list
- Exited from the CE list
- VI-SPDAT and/or SPDAT completion
- How Domestic Violence Service Providers should interact with the system.
Coordinated Entry Supporting documents
Coordinated Entry FAQs: User submitted questions answered by the UHMIS Lead Agency.
Coordinated Entry Basic Assessment Form: Assessment form that includes CE elements, Word document available upon request.
Coordinated Entry Governance
The rules and regulations regarding Coordinated Entry will vary depending on the Continuum of Care your project is in. Please refer to the Utah Homeless Network website for detailed information about Coordinated Entry in each area.