Governance

Agency set-up forms:

Referral Provider Setup form

If a participating organization wants to receive referrals from other agencies for services, please fill out the Referral Provider setup form. Please contact HMIS@utah.gov if you have any questions.

Security Officer Sign-up form.

Each agency should have at least one designated security officer. More information is found on the sign-up form and the UHMIS Standard Operating Policies & Procedures document. The Sign-up form allows Agencies to quickly notify the UHMIS Lead Agency of a new security officer. 


UHMIS Standard Operating Procedures:

NEW: UHMIS Standard Operating Procedures

2021 UHMIS Standard Operating Procedures

2020 UHMIS Privacy and Data Sharing Policy

2021 UHMIS Standard Operating Procedures, separated files.

We are proud to announce that the new UHMIS Standard Operating Procedures (and all associated UHMIS governing documents) was approved by the UHMIS Steering Committee on July 1, 2021!

UHMIS governing documents approved before July 1, 2021, will not be accepted.

COVID-19 Privacy Posting Addendum

COVID-19 Privacy Posting Addendum

While not officially part of the UHMIS Standard Operating Procedures, the COVID-19 addendum is in effect until further notice. The addendum allows information about COVID-19 (including infection status, testing, and vaccination history) to be shared within UHMIS without the client’s permission to share.

The UHMIS Steering Committee determined the sharing of COVID-19 related information is to help mitigate the consequences of the ongoing public health crisis for both the clients served and the staff serving them.

Please post the COVID-19 Privacy Posting Addendum next to the UHMIS Privacy Posting.

UHMIS Continuum of Care (CoC) Memorandum of Understanding (MOU)

Memorandum of Understanding between Utah’s Continuums of Care and the UHMIS Lead Agency.


UHMIS Monitoring Toolkit

(Updated for State Fiscal Year 2022)

2022 UHMIS Monitoring Toolkit Questions

The monitoring questions used for the State Fiscal Year 2022 (July 1, 2021 – June 30, 2022) include the questions and expectations UHMIS inputting organizations will be monitored on during State Fiscal Year 2022. The UHMIS Lead Agency will contact each eligible organization in December 2021 to start the monitoring process. This is later than what is outlined in the UHMIS Data Quality Plan; the delay directly results from the ongoing updates of the SFY22 toolkit and staff time dedicated to 2022 data standards updates.

2022 Example UHMIS Agency Policy Manual

This example document is meant to work as a starting point for agencies that require assistance developing or updating their UHMIS Policies and Procedures. It covers all required policies asked about in the SFY22 UHMIS monitoring. Please note that the agency must ensure the policy they approve aligns with its practice and is descriptive of its practices.


UHMIS: State of Utah Data Standards

(DRAFT)

UHMIS: State of Utah Data Standards

The UHMIS: State of Utah Data Standards (DRAFT) contains the additional data elements required by the State of Utah. Many data elements users collect in UHMIS are required by HUD or other federal funding partners; however, the Department of Workforce Services, Housing, and Community Development Homeless Programs Office, along with other homeless services leadership within the State of Utah, require additional data to be collected. 

This document is in draft form, and we encourage and appreciate your input.

Comments or suggestions for improvement? Please fill out this form.

Questions? Please email us (HMIS@utah.gov) directly.

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