Governance

Current UHMIS Standard Operating Procedures:

Click here to read the most recently approved UHMIS Standard Operating Policies & Procedures. 

An unapproved draft UHMIS Standard Operating Procedures created in 2018 is located here

UHMIS Continuum of Care (CoC) Memorandum of Understanding (MOU)

Click here to read the most current MOU signed between the three State of Utah CoCs and the State of Utah.

UHMIS Data Quality Plan and UHMIS Monitoring Toolkit

The UHMIS Data Quality Plan was approved by the UHMIS Steering Committee on 10/31/19. The plan outlines data quality expectations and monitoring requirements for UHMIS of all organizations that input into UHMIS.

The UHMIS Monitoring Toolkit used for the State Fiscal Year 2020 (July 1, 2019 – June 30, 2020) includes the questions and expectations UHMIS inputting organizations will be monitored on during State Fiscal Year 2020 . UHMIS System Administrators will contact each eligible organization in November 2019 to schedule a monitoring visit. This is later than what is outlined in the UHMIS Data Quality Plan, the delay is a direct result to the voting process to the new procedure, and is not expected to occur in State Fiscal Year 2021. UHMIS inputting organizations and users are highly encouraged to review both documents. 

Mission Statement

Improve the homeless service system by establishing and maintaining an information sharing database that fosters cooperation, aids in better planning, and creates accurate information about homelessness in the state of Utah.

Standard Operating Policies

This document is meant to provide standard Policies and Procedures for HMIS implementation on all levels. It also provides the framework for the ongoing operations of the Utah Homeless Management Information System (UHMIS). The Project Overview provides the main objectives, direction & benefits of UHMIS. Governing Principles establish the values that are the basis for all policy statements and subsequent decisions. Operating Procedures provide specific policies and steps necessary to control the operational environment and enforce compliance in data quality, data coverage, and compliance with the multiple grant requirements.

Contents

  1. Introduction and Project Overview
  2. HMIS Participation
  3. UHMIS Privacy Policy and Data Sharing Policy
  4. Data Security Policies and Procedures
  5. Monitoring and Compliance
  6. Training and Technical Assistance
  7. Data Entry Policies and Procedures
  8. UHMIS Governance
  9. Glossary of Terms and Useful Acronyms
  10. HMIS Job Descriptions
  11. References
  12. Appendices

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