- Agency Set-up forms
- UHMIS Standard Operating Procedures
- COVID-19 Privacy Addendum
- UHMIS Continuum of Care (CoC) Memorandum of Understanding (MOU)
- UHMIS Monitoring Toolkit
- UHMIS: State of Utah Data Standards
Agency set-up forms:
Please fill out the Referral Provider set-up form if a participating organization wants to receive referrals from other agencies for services. Please contact HMIS@utah.gov if you have any questions.
Each agency should have at least one designated security officer. More information is found on the sign-up form and the UHMIS Standard Operating Policies & Procedures document. The Sign-up form allows Agencies to quickly notify the UHMIS Lead Agency of a new security officer.
UHMIS Standard Operating Procedures:
NEW: UHMIS Standard Operating Procedures
We are proud to announce that the new UHMIS Standard Operating Procedures (and all associated UHMIS governing documents) was approved by the UHMIS Steering Committee on July 1, 2021!
UHMIS governing documents approved before July 1, 2021, will not be accepted.
COVID-19 Privacy Posting Addendum
While not officially part of the UHMIS Standard Operating Procedures, the COVID-19 addendum is in effect until further notice. The addendum allows information about COVID-19 (including infection status, testing, and vaccination history) to be shared within UHMIS without the client’s permission to share.
The UHMIS Steering Committee determined that sharing COVID-19 related information is to help mitigate the consequences of the ongoing public health crisis for both the clients and the staff serving them.
Please post the COVID-19 Privacy Posting Addendum next to the UHMIS Privacy Posting.
UHMIS Continuum of Care (CoC) Memorandum of Understanding (MOU)
UHMIS Monitoring Toolkit
(Updated for State Fiscal Year 2023)
The monitoring questions used for the State Fiscal Year 2023 (July 1, 2022 – June 30, 2023) include the questions and expectations UHMIS inputting organizations will be monitored during State Fiscal Year 2023. The UHMIS Lead Agency will contact each eligible organization in 2023 to start the monitoring process. This is later than what is outlined in the UHMIS Data Quality Plan; the delay directly results from the ongoing updates of the SFY23 toolkit.
This example document is meant to work as a starting point for agencies that require assistance developing or updating their UHMIS Policies and Procedures. It covers all required policies asked about in the SFY23 UHMIS monitoring. Please note that the agency must ensure the policy they approve aligns with its practice and is descriptive of its practices.
UHMIS: State of Utah Data Standards
The UHMIS: State of Utah Data Standards (DRAFT) contains the additional data elements required by the State of Utah. Many data elements users collect in UHMIS are required by HUD or other federal funding partners; however, the Department of Workforce Services, Housing, and Community Development Homeless Programs Office, along with other homeless services leadership within the State of Utah, require additional data to be collected.
This document is in draft form, and we encourage and appreciate your input.
Comments or suggestions for improvement? Please fill out this form.
Questions? Please email us (HMIS@utah.gov) directly.